One of the best ways to make sure your board meetings are efficient and productive is to take the time to plan. When you are preparing for a board discussion, it’s important to ensure that you have the proper equipment and the right space. It is also essential to make sure that your team has the required knowledge.
Begin by setting the agenda. Set the date and time ahead of time so that your team can have time to plan their attendance and mark their calendars. This also allows you to mail out materials to board members in advance, ensuring that your board members can review them before the meeting.
It’s useful to ask yourself during this time, which issues are the most important and pertinent to discuss. Also, think about what you’d like to accomplish at the meeting. This includes any action items or milestones which need to be accomplished. This will help you determine the amount https://board-management.blog/a-brief-history-of-leadership-and-management-theory/ of time you should allocate for each item, and help keep your meetings focused and on the right track.
Create a preliminary agenda and share it with the executive director and the chair of the board and any other stakeholders in the mix. Often, new ideas will be proposed at this moment, so it’s essential to be flexible and realistic about how you deal with new ideas. Consider parking or leaving items for another meeting if they don’t seem to be appropriate.
It’s essential to have a system in place for recording and distributing the minutes. With Boardable it’s easy to publish and distribute the minutes when they’re still fresh. You can assign tasks to board members and track the progress of meetings.