www.nydataroom.com/best-alternatives-for-citrix-sharefile-in-2022/
A document management system is a program that helps automate tasks such as file storage, archive, and collaboration. With features that can reduce manual work, increase productivity, and aid in compliance with regulations, it’s a vital tool for any business.
Searchable Files
The majority of DMS systems let users quickly find files using searches which filter metadata, or within the text of documents, thus reducing the time it takes to retrieve documents. Additionally, a lot of them cloud-based systems automatically backup information, reducing the possibility of information being exposed in the event of a natural disaster or security breach.
Integrated Workflows
The most advanced DMS platforms include automated tools for document approval processes, in addition to other document-related tasks. This allows you to reduce time and improve efficiency. Some have intelligent information capture capabilities that enable workers to scan and index data from various documents and automatically transfer it into pre-defined workflows.
Improved Security Measures
As more companies adopt remote working practices and require a secure document repository that’s safe, accessible, and facilitates collaboration with team members from multiple locations. Modern DMS systems provide a high level of security for sensitive data and allow for the setting of dynamic access controls, encryption of documents and AI-driven threat detection and other new technologies.
The right DMS can assist you in avoiding costly errors caused by contradictory information, errors in communication, and inaccurate data. It is important to read through all legal agreements carefully prior to making a decision and be sure to choose a service with an appropriate exit strategy to ensure you don’t end up with expensive upgrades or hidden fees in the future.