Boards are the main power of an organization taking crucial decisions and having important discussions that affect all stakeholders. This means that there is lots of sensitive information being shared between www.dataroomabout.com/the-reality-with-the-data-room-software board members, which needs to be protected from leakage and access by anyone else.
One of the best ways to guard confidential documents for boards is to put in place robust security measures that prevent unauthorized viewing, sharing and printing. A secure board portal can protect documents so that they are only accessible to authorized users.
Additionally, many board portals also have options to limit the number of people who can print or download a document and set time limits on the length of time they can be used for. Some systems also come with tools that allow you to determine who has visited a document, including reports that show how many times it was used and by who.
A confidentiality policy is a different way to protect confidential documents. The policy should clearly state that unless required by law, or authorized by the Board, directors should not divulge confidential information to any third-party such as the constituency director’s sponsors. It should also define confidential information. While the enforcement of a policy can be challenging however, it gives clarity to all directors and allows the company to defend against claims that a director breached his or her duty of confidentiality.